Want to share your thoughts with Cleveland City Council? Sign up to make a public comment

A guide to Cleveland's Public Comment process by Cleveland Documenters

Cleveland City Council members are elected by residents to represent them. A big part of their job is to discuss and vote on which laws to pass and how taxpayer money should be spent. This work has to be done during public meetings.

Cleveland City Council historically has not held a regular space for members of the public to share comments during its meetings. That changed recently with a new set of rules that open up opportunities for residents to speak at council’s weekly meetings.

Since the process is fresh  for all of us, we have some learning to do. This guide is a start. It covers the rules for signing up to make a comment, things to know before heading to City Hall, and some history about the role of public comment and how it – finally – came to Cleveland.

(Find a downloadable one-page set on instructions to share with neighbors below.)

What is public comment?

Public comment is a way for residents to address government bodies or elected officials during meetings where they consider and vote on legislation. A public comment, or participation period, is a forum for residents to share information or opinion on community matters.

Public comment at Cleveland City Council

Here’s a bit about Cleveland City Council and how it functions:

  • City Council holds regular meetings where all 17 members meet and do the business of the city by voting on legislation that creates or changes laws or by approving requests to spend money.
  • City Council also holds committee meetings where members discuss legislation and decide whether it should be voted on; there are currently 11 committees, (Additional info on how to make a comment at committee meetings appears below.)
  • Occasionally, City Council will hold special community meetings to hear from residents on important issues.

Public comment at regular council meetings

Starting Oct. 4, 2021, regular council meetings will include a public comment period, allowing for 10 pre-registered members of the public to comment for no more than three minutes each.

Registration

Register online by email or using a paper form between Wednesday at noon and Monday at 2 p.m., before the 7 p.m. council meeting. You’ll receive a notification confirming you registered. Speaking slots are allotted by order of registration. If you’re not among the first 10 registrations, you’ll be notified that you don’t have a speaking slot. The list starts fresh each week.

Find the online form at: https://clevelandcitycouncil.org/news-resources/public-comment

  • Download a printable version of the form here.
  • You can submit the downloaded form by:
    • Emailing it to publiccomment@clevelandcitycouncil.org
    • Printing it and delivering it in person at Cleveland City Hall, Room 220, 601 Lakeside Ave.  Paper forms will also be available there to fill out there (will have to go through security to go to council offices).
    • Mailing it to the address above (but it must arrive during the registration period.)
  • Incomplete forms will not be accepted.
  • Early registrations will not be accepted.
  • Registration information is considered public record.
  • Accommodation Requests: City Council is asking people who seek accommodations – such as for a disability or language assistance – to make the request at least three business days before the accommodation is needed. This online form can be used to make requests to access council’s public facilities, services or programs, including council meetings, council committee hearings, and ward events that include council members.

Below is a screenshot of the public comment registration form, showing the required fields.

What to know before you go

Transportation and parking at City Hall

  • You can park in the Willard Garage connected to City Hall on Lakeside Avenue. Cost is $3.50 for the first hour. Each additional half hour is $1.50, with a maximum cost of $10. To find a Greater Cleveland RTA Bus Route, use GCRTA’s “Plan a Trip” feature found at http://www.riderta.com/routes.
  • There is a bicycle rack on the east side of City Hall, just past the FREE stamp.
  • To get into City Hall, you will need a driver’s license or other current identification card.
  • At the security desk, tell the officer you are going to City Council chambers, which is located on the second floor.

COVID-19 Safety Guidelines

  • The capacity of council chambers is 112 people. This allows for approximately 60 members of the public to attend in addition to the regular council, staff, and administration.
  • Everyone must wear a face mask and observe all City Hall COVID-19 protocols which include temperature checks and social distancing.

     

Want the essentials? Check out our public comment one-pager.

Council’s Rules for Public Comment

Council’s new procedures for public comment contain limitations for speakers who participate. People who don’t follow the rules may be asked to leave the council chamber.

The rules include:

  • Speakers have up to three minutes for their comment and cannot yield remaining time to other speakers.
  • Speakers can only address the topic they included on their registration form.
  • Indecent or discriminatory language is not allowed.
  • Speakers can  address the council as a whole, but not individual council members.
  • Speakers can’t  promote  products, services, or political campaigns when speaking at the podium.
  • Signs and banners are not permitted in council chambers.

Council’s full procedures for public comment can be found here.

 

Public comment at committee meetings

People looking to make a public comment at a committee meeting have to contact the council member who chairs or leads the committee and ask to speak at the meeting. The chairperson ultimately decides whether to invite someone to speak.

To request permission to speak, a resident would need to:

  1. Figure out which committee they want to address.
  2. Identify the chair of that committee.
  3. Figure out when the committee will meet. Here’s council’s calendar. 
  4. Contact the chair and ask to speak at a meeting.

There is a general contact form on the website for residents to submit comments and questions. Each council member’s web page has contact information for them or their assistants, as well as the submission form on the main contact page.

The law and history of public comment in Cleveland

Ohio law and Cleveland’s city charter mandate that government meetings be held publicly. But what does the law say about public comment at those meetings?

  • Ohio law does not require or ban public comment
  • Cleveland’s city charter neither requires nor bans public comment
  • The city charter gives council the authority to make its own rules

Before September 2021, City Council did not routinely hold a space for public comment in its regular meetings, except for a brief time in the 1920s and 1930s. Here is a bit of history.

According to Cleveland City Council’s City Archivist Chuck Mocsiran:

Here is a section of the 1924 city charter mandating public comment:

Despite that mandate, the city has no record of resident comments made to council during that time.

Efforts to bring public comment to Cleveland

Frustration about the lack of public comment has grown in recent years, and on Aug. 18, 2021, council members voted to change the rules to allow a reserved period of public comment at regular council meetings.

On Sept. 20, 2021, Cleveland City Council voted to approve the current set of procedures for public comment, laying ground for a public comment at every regular City Council meeting.

Clevelanders for Public Comment, a coalition of organizers and advocacy groups from across the city led the recent push for a regular public comment period at City Council. It supported a proposed city ordinance written by Jessica Trivisonno, the director of economic development for the Northwest Neighborhoods community development corporation (CDC). The group’s research for the ordinance showed that public comment is either mandated or regularly permitted in the legislative councils serving:

Details such as when the public comment period occurs in a council meeting, how long people are permitted to speak, and how many people can speak per meeting varies.

Nine Cleveland council members endorsed Clevelanders for Public Comment’s ordinance, but it was never officially considered by council. Instead, Council President Kevin Kelley introduced a proposed change to council’s rules in May that would allow for public comment.

A council rule change is more flexible; council can vote to suspend its rules and remove public comment from any meeting. Repealing an ordinance requires more steps and would provide increased notice to the public.

The original proposed rule change required speakers to be Cleveland residents or own a business in the city. It also required speakers to specify what ordinance or resolution they would speak about. Council voted on a rule change on Aug. 18, and approved the procedures for public comment on Sept. 20.

The procedures allow any member of the public to speak, and while speakers must stick to a specific topic, they aren’t limited to talking about a particular ordinance or resolution on the meeting agenda.

Cleveland Documenters pays and trains people to cover public meetings where government officials discuss important issues and decide how to spend taxpayer money.

Created by the Cleveland Documenters team. Comments or questions?

Email documenters@neighborhoodgrants.org. Find a one-pager version of this guide here.

 

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